Cooperative Agreements are written to document the mutual responsibilities and intent of the Wyoming Department of Transportation (WYDOT) and cooperating governmental entities, agencies, and other qualified entities in the conduct of work performed within the State Highway System (SHS) and on locations under the jurisdiction of the cooperating entity. Such work shall be at the convenience of WYDOT and dependent on the availability of work forces and material, as determined by WYDOT.
WYDOT may perform, contract for, issue a change order under an existing contract, or authorize the cooperating governmental entity to oversee certain work within the right-of-way of a SHS route. Such work authorization is provided under and Authority for Rendering Service Contract (ARSCT) – aka ARS. Typical ARS agreements allow WYDOT to authorize work for water and sanitary sewer adjustments and relocations; construction of turn lanes, curb cuts, traffic signal and signing installations. Other ARS agreements allow WYDOT to supply crushed gravel, asphalt and other construction materials, motor fuel and oil, and other materials to a municipality or county. Generally, ARS agreements allow WYDOT to cooperate with other governmental entities to accomplish mutually beneficial results.
Procedures for Cooperative Agreements
· Cooperative Agreements are initiated by the local jurisdiction or other public entity through a letter to the WYDOT District Engineer.
· The District Engineer reviews the request and submits a Form E-141 (Cooperative Agreement Request) to WYDOT’s Local Government (LGC) Cooperative Agreements Coordinator.
· Typical information required on Form E-141 includes: description of project, location map and designates which party will be responsible for project components.
· The LGC Cooperative Agreements Coordinator prepares a project agreement which sets forth intent of the request and any responsibilities of the parties to the agreement necessary to complete the scope of work. Work is 100% paid by the sponsoring entity.
· Upon completion of an ARS project, the local entity assumes responsibility for the maintenance of the completed improvement or adjustment.
Additional Types of Cooperative Agreements
· Memoranda of Understanding/Agreements (MOU/MOA): an informal record providing written evidence of a mutual understanding between two or more parties, and serving as a basis for a future action. MOU/MOA projects take many forms, examples are
o Cleaning and flushing of utility lines;
o Street sweeping;
o Bridge inspection assistance;
o Tree plantings; or
o Flooding and river bank repairs.
Funding may be involved with an MOU/MOA depending on the nature of the project.
· Maintenance Agreements: are initiated by WYDOT’s District Engineer to document the mutual responsibilities of WYDOT and the local entity with respect to specific maintenance items. Typical maintenance agreements may involve:
o Snow removal;
o Rest area maintenance;
o Utility reconstruction and adjustments;
o Drainage; or
o Pathways and sidewalks.
Funding is not typically involved in maintenance agreements.
· State Park Road Account (SPR): parties to SPR agreements are WYDOT and Wyoming State Parks & Historic Sites (WSPHS). Typical work involves:
o Paving, pavement repairs, chip and crack sealing;
o Gravelling and shaping roads;
o Drainage work;
o Bank stabilization; and
o Repairs to approaches.
Annually WYDOT and WSPHS representatives meet to review project priority lists and program the selected projects.
| District 1 || District 2 |
|Jay Gould ||Jack Bell |
|3411 S. 3rd St. ||900 Bryan Stock Trail |
|Laramie, WY 82070 ||Casper, WY 82601 |
|(307) 745-2100 ||(307) 473-3200 |
| || |
| District 3 || District 4 |
|John Eddins ||Mark Gillett |
|P.O. Box 1260 ||10 East Brundage Lane |
|Rock Springs, WY 82902 ||Sheridan, WY 82801 |
|(307) 352-3000 ||(307) 674-2300 |
| || |
| District 5 || Cooperative Agreements Coordinator |
|Shelby Carlson ||Janice Burlew |
|P.O. Box 461 ||5300 Bishop Boulevard |
|Basin, WY 82410 ||Cheyenne, WY 82009 |
|(307) 568-3400 ||(307) 777-4734 |
| || |