Consultant Notices

Requesting Letters of Interest for Master Agreement for Pavement Management Services

The Wyoming Department of Transportation (WYDOT) is requesting letters of interest (LOI) for Master Agreement for Pavement Management Services from Consultants with experience in pavement management, pavement condition, inspections, analyzing, hosting, and presenting said data in an easy to use format, and record keeping in accordance with ASTM D5340 and AC 150/5380-7 (current version).

Letters are limited to a maximum of two pages and must be submitted on company letterhead. Cover pages are included in the maximum pages. Your Letter of Interest should address the capabilities that your firm has to provide for the scope of work listed and discuss why your firm is best suited for this project-specific solicitation. The LOI shall be scanned and emailed to nicole.klassen@wyo.gov and brian.rentner@wyo.gov, but must be received no later than October 16, 2025 at 3:00 p.m. Mountain Daylight or Mountain Standard Time, as applicable.

Restrictions on the use of data or information within a LOI must be clearly stated in the LOI itself. Pursuant to Wyoming Statute 16-4-201 through 16-4-205, LOIs are privileged, confidential information only if they contain trade secrets and other valuable information not generally available to competitors. The Department will not release any stated restricted information regarding submitted LOIs. All other information will be considered public information and released upon request by other entities.

WYDOT will acknowledge receipt of LOI submittals, but the burden of submittal and confirmation of receipt prior to the submittal deadline is the sole responsibility of respondents.

Contact by consultants or subconsultants with WYDOT personnel other than those from the Engineering Services Section regarding this request, during this phase of the selection process, will be cause for disqualification.

The preliminary Scope of Work is below.

Responding consultants not already in the WYDOT database must also submit a general Statement of Interest (SOI) that reflects the selection work codes and applicable licensing requirements. Once received, this SOI will remain active in the WYDOT Consultant Registry for a period of two years and may be considered for any future selections for applicable work types.

Consultants with current SOIs may update their CS-6/SOI form in the interest of the below project if desired, but it is not required unless the current SOI does not include the selection work codes.

New or updated SOIs must be received no later than the LOI due date to be considered for this project. The CS-6/SOI form can be found at this link: CS-6/SOI form.

SOIs and LOIs will be used to determine a short list of the most qualified firms (5 minimum if at least 5 LOIs are received) and a Request for Proposals will be sent to just the short-listed firms.

Master Agreement for Pavement Management Services: Work Codes AAE, Airport Engineering and PM, Pavement Management, will be used. This selection will cover various airport pavement management projects that come up over a two-year period, with the potential for an additional 3 years. This selection will be used to select a Consultant to conduct a comprehensive and detailed inventory and evaluation of pavement conditions at all paved public-use airports in Wyoming.

Please contact Nicole Klassen, Engineering Services, 307-777-3820, or Brian Rentner, Engineering Services, 307-777-4488, for additional information.

SCOPE OF WORK